Invoice explanation.

Services purchased via SBB Business Customers will be invoiced to your company every 14 days. Below you will find information on the individual items on your invoice.

Example invoice.
Image legend: Example invoice.
Term Description
1) Dossier The term ‘Dossier (file)’ refers to the order number created automatically for the ticket purchase.
2) Kostenzuordnung

To get a better overview of the costs, enter cost allocations into SBB Businessmanager. This simplifies the booking of purchases in your financial accounting. If one or more cost allocations is active, your employees will be asked to select one cost allocation before completing the purchase.

A cost allocation can be a cost centre, a project number, order number, etc.  The description and validity period can be chosen freely. Cost allocations are always assigned to a cost centre.

Your company’s travel manager can create and edit cost allocations and specify or block a certain period of validity.

3) Referenz-Text

Having selected a payment method during the purchase process, you have the option of entering your own text in the ‘Reference’ field. This text appears on the invoice and helps you allocate the invoice item more easily. 

Here you can enter the name of the passenger, the purpose of the purchase or another important reference number, for example.

4) Besteller/-in

The purchaser is the person who bought the ticket using sbb.ch/en/business or the SBB Mobile app. This does not necessarily have to be the passenger. 

We recommend entering the name of the passenger under ‘Reference’ when buying each ticket. This means you will be able to better understand what was bought and for what purpose later.

5) Bezugsdatum The date of purchase is the date on which the ticket was bought via sbb.ch/en/business or the SBB Mobile app. This may differ from the date of travel. You can find the date of travel in the detailed statistics, which can be downloaded by your company’s travel manager at sbb.ch/en/bmLink opens in new window..
6) MwSt.

The travel manager can create VAT receipts on a quarterly basis for each cost centre. 

To do this, log into Businessmanager sbb.ch/en/bmLink opens in new window. using your SwissPass login. Then select the desired cost centre in the ‘Overview’ tab. You can find ‘Download VAT receipts’ in the menu on the right-hand side. Select the desired quarter and click on ‘Generate’

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